Minutes Preparer – Three contact positions

Hillsborough is hiring for three contractors to prepare summary minutes for meetings of town advisory and appointed boards. Minutes are required for a total of eight boards, including two quasi-judicial boards. The minutes maybe prepared using recordings of the meetings, with occasional attendance as needed.

Compensation: The minutes preparers will be paid a rate of $90 per hour of meeting for minutes preparation. For meetings attended in person, the minutes preparers also will be paid a rate of $25 per hour of meeting.

More information is available here: https://assets.hillsboroughnc.gov/media/documents/public/minutes-preparer.pdf

Responsibilities

The minutes should provide a record of the actions taken by a board during a meeting and evidence the actions were taken according to proper procedures. The quasi-judicial hearing minutes should provide a detailed record of the evidence presented, including witness testimony.

Qualifications

Applicants will submit a cover letter, resume, and three writing samples. Writing samples will be evaluated on the following criteria.

·        Consistency of writing style. Knowledge of Associated Press Style is preferred.

·        Ability to occasionally attend meetings in person.

·        Familiarity with government planning language or experience in government planning are preferred.

Applicants should submit a cover letter, résumé and up to three writing samples (minutes or meeting notes are preferred) to Town Clerk Sarah Kimrey by email at sarah.kimrey@hillsboroughnc.gov or by mail to Town of Hillsborough, Attn: Town Clerk Sarah Kimrey, PO Box 429, Hillsborough, NC 27278.

The deadline for submittals is 5 p.m. March 24, 2023.