Minutes Preparer – Three contact positions

Website HillsboroughGov Town of Hillsborough

Growing Responsibly

Hillsborough is hiring for three contractors to prepare summary minutes for meetings of town advisory and appointed boards. Minutes are required for a total of eight boards, including two quasi-judicial boards. The minutes maybe prepared using recordings of the meetings, with occasional attendance as needed.

Compensation: The minutes preparers will be paid a rate of $90 per hour of meeting for minutes preparation. For meetings attended in person, the minutes preparers also will be paid a rate of $25 per hour of meeting.

More information is available here: https://assets.hillsboroughnc.gov/media/documents/public/minutes-preparer.pdf


The minutes should provide a record of the actions taken by a board during a meeting and evidence the actions were taken according to proper procedures. The quasi-judicial hearing minutes should provide a detailed record of the evidence presented, including witness testimony.


Applicants will submit a cover letter, resume, and three writing samples. Writing samples will be evaluated on the following criteria.

·        Consistency of writing style. Knowledge of Associated Press Style is preferred.

·        Ability to occasionally attend meetings in person.

·        Familiarity with government planning language or experience in government planning are preferred.

Applicants should submit a cover letter, résumé and up to three writing samples (minutes or meeting notes are preferred) to Town Clerk Sarah Kimrey by email at sarah.kimrey@hillsboroughnc.gov or by mail to Town of Hillsborough, Attn: Town Clerk Sarah Kimrey, PO Box 429, Hillsborough, NC 27278.

The deadline for submittals is 5 p.m. March 24, 2023.

To apply for this job email your details to sarah.kimrey@hillsboroughnc.gov