Administrative Manager

Website Child Care Services Association

Child Care Services Association

Job Summary

The ideal candidate for this position will possess highly developed interpersonal and influencing skills, outstanding organizational skills, strong and demonstrated judgment and tact, the ability to juggle multiple projects and details while driving toward deadlines, and the ability to thrive in a fast paced, intense and dynamic environment. This position supports child care quality improvement initiatives, and will work closely on the expansion of access to preschool services in Durham in addition to resource and referral activities.

Duties and Responsibilities

Treat information on agency clients, employees and advisory committee members in a confidential manner
Facilitate internal and external communications between staff, committees, advisory councils, funders, community partner agencies and public and private partners
Track priorities in the work plan for the leadership team to ensure time and attention is focused most effectively
Manage daily correspondence including writing, transcribing, editing, and proofing e-mails and letters
Assist with special projects including research and preparation for speaking engagements
Coordinate meeting logistics
Write and distribute meeting minutes; communicate decisions and action items to appropriate staff
Help organize, plan and manage internal and external events, including webinars and training events
Enroll participants in internal and external events, webinars and trainings
Assist with coordination of logistics for the annual ASK Conference and other major special events
Assist with content management and maintenance for websites and other social media platforms
Fill orders for external and internal requests for information, material and other resources
Maintain files, due dates, logs and other tracking systems for reports, audits and other items due to or from contracted entities
Invoice and track payments for fees, program monitoring and technical assistance visits, competency assessments and consultation services
Perform duties as described in the program manual
Maintain and update the CCRR contact list
Send out programmatic materials as appropriate
Provide direct administrative support to the Sr. Vice President
Arrange travel for key personnel and/or advisory committee members as requested
Perform administrative duties as needed by CCRR program staff

Special Skills

Fluency in Spanish (both verbal and written communication) desired
Demonstrated ability to work independently in a fast paced environment, simultaneously lead multiple projects and effectively prioritize time and tasks
Team player with the proven ability to build strong relationships at all levels of an organization, as well as external constituents
High level of maturity and empathy
Exceptional oral and written communications skills with internal and external clients
Superior organizational skills and attention to detail; flexible, collaborative approach to the work
Strong command of Microsoft Office programs, specifically Word, Excel, and PowerPoint
Comfort with ambiguity
Ability to operate typical office machines

Education and Experience Requirements

Bachelor’s Degree with 3 years experience or
Master’s Degree with 2 years experience

Special Working Requirements

An automobile at his/her disposal; a valid, non-suspended NC driver’s license and a current automobile liability policy with continuous coverage. Reasonable accommodations may be made at agency’s discretion.
Must be able to manipulate and operate office supplies and equipment. Occasionally required to lift up to 25 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.
No substantiation or criminal conviction of child abuse or neglect.
May require need for flexible schedules, including occasional evening or weekend work.
May work in shared space.

How To Apply

Please submit cover letter and resume to hr@childcareservices.org

Effective October 18, 2021, unless prohibited by law, CCSA will require all staff to certify that they are fully vaccinated in order to be employed.  Those who cannot get vaccinated for medical or religious reasons can request an accommodation where required by law.

To apply for this job please visit www.childcareservices.org.